Frequently Asked Questions

Cancellation Policy:

• Registration fees can be fully refunded if requested in writing to our event communications team. Please request a refund through your eventbrite ticket by June 12, 2026, 11:59 PM CST. No refund requests submitted past this date can be accepted.
• Tickets cannot be split or shared.
• Please note that we cannot render programmatic changes for changes, retaining programmatic control over event scheduling. Thistle Farms is not responsible, and refunds will not be provided, for changes to program speakers, schedule, or content that outside factors cause or make advisable.
• If you request a ticket exchange with standard registration, please refer to your confirmation for terms relative to cancellation policy.
• Payment of registration confirms acceptance of all registration payment, and small compliance terms described in the registration cancellation policy.
  
  

Yes! Please email terrie.moore@thistlefarms.org for assistance.

Checks can be accepted as an alternate form of payment. Please mail checks with this completed form:

Thistle Farms
Attn: Terrie Moore - Conference
5122 Charlotte Pike
Nashville, TN 37209

Please point out these specific requirements in the designated section on the registration form, or feel free to email terrie.moore@thistlefarms.org for any requested updates.

The conference will be held at:
Loews Vanderbilt Hotel
2100 West End Avenue
Nashville, TN 37203

Conference room rates available until May 29, 2026 at this link.

Host Hotel Accommodations: Loews Vanderbilt Hotel
There are several options for accommodations in the area.

Nashville is located in Central Standard Time zone (CST).

Loews Vanderbilt nor Thistle Farms can offer airport transportation.

Nashville International Airport (BNA) is roughly 15 minutes away. There are taxi and rideshare services available at the airport.

Self-parking at Loews Vanderbilt Hotel is $45 + tax per day, per vehicle.

Valet parking is $50+ tax per day, per vehicle.

Business casual. Presentation rooms can vary in temperature, so we recommend layering for comfort.

• Access to Welcome Reception on Sunday with heavy appetizers and non-alcoholic drinks
• Access to all general sessions, breakouts, panels, and interactive workshops on Monday and Tuesday
• Breakfast, Lunch and Snacks on Monday and Tuesday
• Option to register for Wednesday events and tours (some have additional cost)
  

Wi-Fi is available throughout the hotel.

Dedicated wifi for conference attendees is: Network: walkwithher
Password: 1997

We are able to provide continuing education units. Please visit the information desk for more details.

Yes! We'd love your help to help create a successful conference. Please email us at volunteers@thistlefarms.org to get involved.

There are a limited number of scholarships available. Email terrie.moore@thistlefarms.org to inquire about scholarship opportunities.

Photographs and video taken at the conference by event organizers, event sponsors, event developers, and/or third parties retained by event organizers to document the conference inside parameters as permission for your image, biography, data, and/or voice representation in print or electronic format, layout design, media, devices now or identified built capability of Thistle Farms. No compensation will be provided to the subjects of the images, photos, or video clips. This raw footage of image, photos, and/or videos captured by the execution tracking format and field format details may also be shared in social media, general marketing materials.